Definition of Project management, Objectives of project management, Components of project management, Project Management Process

Project management is: definition, process and objectives

Various corporate projects require guidance from managers to ensure their smoothness and success. From the initial planning process to project completion, included in the project management department.

In general, project management is described as the process of controlling the flow of projects in a company. Paying attention to every aspect of a project, down to the details, can help make implementation more efficient. Populix has prepared comprehensive project management and the processes involved, you can read about it in the overview below.

What is project management?

Business ventures are forms of business that companies undertake to achieve their goals. In preparing and working on a project, it is inseparable from the budgeting process, time planning and tasks.

How does a company try to create a project that will provide the best results for its business? One of them is good project management. Project management, or project management, is a term denoting the process of planning and executing projects designed by a company, the goals of which are also the achievement of the stated goals.

This task is usually handled by the project manager. Although the definition seems simple, this management process consists of a complex series. A manager must be able to see and control the stages to the details of the project so that the process can be successful.

Project management goals

A company usually has different business projects that have to be handled within a certain period of time. So it can be said that doing this is routine for the company. Dealing with this management has, in addition to routine, objectives such as:

To achieve company goals
To plan and work with projects without problems
To increase the productivity of company personnel
Seek and seize opportunities
Strengthening communication and employee unity

Project management components

Another simple definition of project management is how you do things in your business. Not only the solution, but the process always involves four components, namely:

Time (Time), which is how long it takes the company to complete the project,
Cost (Cost), of course, talking about the amount of costs that will be incurred in the preparation process during the course,
Scope refers to any opportunities, changes or innovations that may arise during the completion of the management process,
Quality is the standard or parameter of the project itself

Project Management Process

This series of management processes consists of five stages, namely initiation, planning, implementation, control and monitoring to closing. The following is a complete explanation of the five steps.

1. Beginning

As in the early stages in general, the company must have a general idea of the elements that form the basis of the project to be implemented.

2. Planning

The second process is planning. Once an overview is obtained, at this stage the project manager participates in a more detailed plan.

3. Implementation

After drawing up a comprehensive and detailed plan, the project can be implemented. In practice, the leader naturally works with people who plan to participate in the project. Do not forget that the implementation time must also be in accordance with the schedule that has been prepared.

4. Supervision and monitoring

In addition to project work, supervisors also have duties in the supervision and monitoring process. All activities carried out during project completion must be monitored so as not to exceed the limits.

5. Closing

When all processes are complete and stakeholders can see and accept the results, project management has reached the final stage. This process is also usually marked by the end of the contract with the parties.

Project Management Example

Would you like to know what a common example of project management looks like? See two examples below.

Manufacture

As a company that always provides products to its customers, it is impossible if your company has never had a design project in the form of making a product.

The process is the launch of the product to be made, schedule and budget planning, implementation to the end of the product production process itself. More specifically, it can be mapped as follows:

* Product type: potato snack with local taste

* Time: a year to find and test the materials used

* Price : IDR 30,000,000

* Scope: possibility for other flavor combinations

Structure

Or Except innovation, you may need a building to create a product as a new place of business for your company. The first step in this project management example might be starting a process such as a site survey.

After careful planning, how much it will cost and how much will be needed, proceed to the list of people involved in the project. The charging process can then be completed until closing.

Project Management Tools

Managing current project progress is no longer a difficult task. With technology that continues to develop, even the project management process can be done anywhere and anytime with the help of online software. Some project management tool references:

Trello
Monday.com
Wrike
Mano
Kissflow Project
Clarizen
Airtable
proofhub
Asana
Zoho Projects

Now you know the definitions and examples of project management tools in use. It's not easy to implement this directly in the company, but imagine the effect that can be felt in your company when the project is implemented.

As a map that can guide us when we get lost, when you implement project management, your company will not lose its way when you complete tasks. Try to apply these and other trading strategies slowly to maximize your profits.

Definition of Change Management

To operate in a dynamic environment, companies can introduce tried and tested change management best practices directly into their operational framework. However, defining and implementing change is easier said than done, mainly because of the vagueness of the concept.

When you have the opportunity to take your organization in a different direction, how do you handle it? Change management is one concept that is being studied very carefully. It refers to all the methods, tools and techniques that help you prepare employees, teams and of course the entire organization for structural, strategic, technological or cultural change. It also includes strategies to help companies manage their impact on change initiatives.

Change management has three main components:

People: the most important part of management. Communication is essential to ensure that all stakeholders and affected people are aware of and accept the change initiative.

Process: how change occurs and finding the best way to make it happen. Understanding where you are now, what you want, and then creating an effective process to link the two is fundamentally change management.

Technology: Refers to the systems a business needs to support employees and processes. Technology can be used to increase revenue, strengthen internal and external chains, or scale businesses.

How successful these three pillars are depends on whether you come out on the other side with a win or a complete flop.

Businesses can experience basically four types of change:

Organizational change: Large-scale change is best implemented slowly over a long period of time. External parties or business management consultants help a company grow to various stages of its life cycle, for example turning an unstable young startup into a more stable company.

Transformational Change: Created within the company structure to achieve certain goals. For example, this could mean moving from a hierarchical top-down structure to a more horizontal management model where each team has greater autonomy.

Small changes: Not all changes have to be big. Often, companies need to make small changes to their operations to get the most out of their existing systems.

Unplanned Change: sudden and disruptive change that puts the company in a highly reactive state. For example, the resignation of the company's CEO, product recalls, competition for new technologies that challenge the company's products, etc.

With the rapid development of technology that makes the modern market very fluid, business always remains reactive. Changes also offer new opportunities to make work processes more efficient and thereby reduce operating costs, which should also be investigated.

In other words, instead of focusing all resources on a good plan, organizations would be better off creating a framework within which they can ensure that change is considered and people are prepared for it.

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